Manage skills delivery & workforce programmes with less effort
Bespoke software for skills delivery, apprenticeship management and workforce programmes. Manage recruitment, placements, participants, payroll, compliance, reporting and CRM in one secure cloud based system.
Configured around your processes, not the other way around.
Cloud based access
Work securely from anywhere.
Secure user management
Role based access and 2FA.
Built bespoke
Configured around your process.
Reporting and insight
Real time data to support decision making.
Collaborate at a glance
Bespoke apprenticeship software built around your processes
Collaborate is a cloud based apprenticeship and skills delivery platform for organisations managing recruitment, vacancies, participants, placements, employers, providers, timesheets, payroll, compliance, reporting and CRM.
Unlike a generic CRM or off the shelf system, Collaborate is configured around your organisation’s processes, permissions, workflows, forms, reporting needs and operational priorities.
Collaborate supports workforce programme management, applicant tracking, placement management, participant management, employer and provider records, compliance reporting, Power BI reporting and secure user management in one system.
Skills
delivery
Manage applicants, vacancies, placements, participants, employers, training providers, timesheets, payroll and reporting in one secure cloud based system.
Workforce programme providers
Support workforce, skills and employment programmes with configurable workflows, custom forms, participant records, reporting dashboards and CRM tools.
Shared apprenticeship services
Coordinate host companies, placements, apprentices, compliance, timesheets, costs, payroll information and Power BI reporting from a system built around your process.
Compares all Collaborate Features
Please hover over the information i-symbol for more details.
Pro
Pricing
Annual licence fee
£8,500
Monthly cost per active user
£2.10
Monthly cost per active host company
£1.55
First months support
Annual support hours
30h
Applicants
Customisable online application
Apply for vacancies online
Add further details to applications
Promote successful applicants
Vacancies & Candidates
Create and post vacancies
Customise existing vacancies
Candidate management for vacancies
Create system biogs
Promote successful candidates
Cost Calculator
Quote for businesses
Attach quote to a participant placement
Statutory requirements considered
Company and Training Providers
Create and records on the system
Add and store company contacts/addresses
Add notes to company / training provider records
Create placements
Store H&S information
Create accounts for host company contacts
Participants
Customise all participant information
Create placements for participants
Submit timesheets online
Create dual placements
Submit college travel claim forms
Customisable induction
Customisable reviews
Annual Leave management
Add notes to participants
Upload files for participants
Process participants outcomes
Incidents and accidents reporting
Holiday
Automatic holiday calculations
Adjustable holiday allowance
Variable holiday configurations
Live holiday statistics
Automatic bank holidays accounting
Reporting
Inbuilt reporting features
Power-BI integration
Payroll
1-click time sheet compilation
Assisted invoicing process
Superuser/Network Admin
Inbuilt superuser admin
Setup minimum wage
Automated system emails
Trusted by apprenticeship organisations
Built from real apprenticeship delivery experience
Collaborate is used by apprenticeship organisations including Enable Futures and TrAC to centralise information, reduce manual administration and manage apprentices from recruitment through to completion.
Secure cloud based system
Work securely online with protected access, centralised data and reliable access for your team.
Built around each client process
Configure workflows, permissions and operational priorities around the way your organisation works.
Supports delivery from recruitment to completion
Track applicants, placements and progress in one system from first enquiry through to programme completion.
Collaborate FAQs
Please contact us for further questions.
Is Collaborate Systems only for Flexi Job Apprenticeship Agencies?
No. Collaborate Systems can support Flexi Job Apprenticeship Agencies and Shared Apprenticeship Services, but it is also suitable for wider apprenticeship delivery organisations, workforce development teams, skills programmes and supported employment programmes.
Can Collaborate Systems be customised?
Yes. Collaborate Systems is built around each client process, including workflows, forms, fields, branding, permissions, reporting and operational priorities. There is also the option for fully bespoke system.
What does Collaborate Systems manage?
Collaborate Systems can manage recruitment, applicant tracking, vacancies, participants, placements, employer and provider records, online timesheets, payroll, invoicing, CRM, compliance, reporting and Power BI dashboards.